Adding New Users to Edit Your Site

To become a site editor, a new user must first log into the site with their WashU Key. This creates a user account with “Subscriber” access; then a site administrator can update their role to be a site editor or admin.

Instructions for the site admin

1. Ask the new editor to complete the following steps — and remember to add your site’s login URL before sending!
   1. Log into the website with your WashU Key: (e.g., sites.wustl.edu/example) and add /wp-admin/ to the end of the URL: sites.wustl.edu/example/wp-admin/
   2. Enter your WashU Key and password where prompted.
      • This will add you to the site as a “Subscriber,” which has limited permissions.
   3. Notify me that you’ve logged in, and I will upgrade your permissions.
2. When you receive notice from the new user that they’ve completed their part of the process, go to your site’s dashboard > Users > All Users.
3. Locate the new user’s WashU Key ID in the user list.
4. Click on their username or select Edit below their WashU Key ID.
   • For Role, select the level of access they should have to the site. Most new users will be made an Editor or Administrator; you can learn about each role here.

5. Click the Update User button at the bottom of the page to save the changes
6. Notify the user that their role has been updated and they now have the appropriate access to the site by logging into the website using the same URL from Step 1 and see the full editor dashboard.
   • We recommend also sending them the WashU Web Theme support site which has tutorials, training information, and other documentation to help you get started editing WashU Sites.

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